Opera 3 and Opera II Payroll Upgrades 2018

11th Thursday, 2018  |  Uncategorized  |   no comments

The 2018 Payroll Upgrade releases will be Opera 3 (2.50.00) and Opera II (7.70.00), and will cover the legislative changes required to complete the 2017/18 year end and start the 2018/19 tax year. The releases will be available in early February.

Remember that this will be the last time that an Opera II Payroll Upgrade will be issued.

Summary of changes:

– Auto Enrolment contribution increases: under automatic enrolment, minimum pension contributions are required to increase on defined dates over time.

– National Minimum and Living wage: new warnings and a report to assist with compliance.

– Increase in State Pension Age: by October 2020, the state pension age for both men and women will reach 66.

– New option to always round up pension contributions: some pension providers require that contributions are always rounded up to the nearest pence.

– Real Time Information (RTI): changes for the new Government Gateway and RTI submissions.

– Relaxing of data validation rules: relaxing data recording rules in the Personnel application and customer and supplier deletion in the ledgers.

– PAYE, NI and statutory payments: the rates, bandwidths and thresholds have been updated as per the changes announced in the Autumn Statement and the Scottish Budget.

– Auto enrolment thresholds: these have been updated as per the changes announced by The Pensions Regulator. Electronic P60 formats: these have been updated and approved by HMRC.

– The Personnel Benefits form in the Personnel application has been changed to match minor changes to labels on the P11D introduced by HMRC.

For more information or to discuss your software upgrade, please call 0844 4434766 or
email
amir@it-arc.co.uk

Making Tax Digital and the impact on VAT & RTI submissions

11th Monday, 2017  |  Uncategorized  |   no comments

Making Tax Digital is HMRC’s vision to digitise the UK tax system. Businesses will be required to use commercial software to maintain their records and to update HMRC quarterly, starting with VAT. From April 2019, all VAT-registered businesses with turnover above the VAT threshold will be required to maintain digital records and will need to send their VAT information to HMRC using third party commercial software. HMRC will not be accepting submissions made via their website. Moving on, from April 2020, Corporation Tax will also fall into the Digital Tax requirements. Digital Tax will eventually encompass Individual Taxation as well as Business Taxation.

By March 2018, the functionality provided by the Government Gateway will be migrated to a new HMRC Multi Digital Tax Platform (MDTP). The new platform will cater for online VAT submissions via what HMRC refers to as a ‘transaction engine’, which will have a different URL compared to the current Government Gateway. Customers will have to migrate to the new transaction engine by 13 February 2018, after which the current Government Gateway service will end. This, of course will also impact on Payroll RTI submissions.

As a result of the aforementioned changes, all major accounting and payroll software providers such as Sage and Pegasus are making the necessary amendments to their software offerings. Pegasus is uplifting Online Filing Manager to version 4.00, which will allow users to connect and make their submissions using the new transaction engine. Online Filing Manager (4.00) is now available as part of Opera 3 (2.43) and Opera II (7.63). However, for Opera II users, while Online Filing Manager (4.00) will enable them to perform their payroll-related submissions until March 2019. It will not, however, support the new API for Making Tax Digital VAT submissions to HMRC, which will be mandatory from April 2019.

For more information, please do not hesitate to call us on 0844 4434766 or email info@it-arc.co.uk

If you have any queries, or would like to arrange for software upgrade, please call us on 0844 4434766

Opera 3 (2.42) Release

11th Wednesday, 2017  |  Uncategorized  |   no comments

The new Opera 3 (2.42) release contains enhancements to help with Late Payment Reporting, more reports that can be exported to Excel, legislative updates to the Payroll, further functionality in CRM and BOM Processing, and more. Changes are as follows:

Late Payment Reporting:
Purchase Payments: Invoice Payment Summary Report: To further help with reporting invoice payment trends, a report has been added to the Purchase Ledger that gives the required information in both number count and percentage terms that can be entered onto the relevant HMRC website for Late Payment Reporting. In addition, the report gives useful information on the number of invoices and credits raised in the period, whether they are fully paid etc. The report can also be sequenced by type.
Purchase Processing — Held invoices: The Held Invoices form now has a “Last Payment” field that can be edited for part‐paid Invoices. This is to cater for invoices that have incorrect dates stored in the Last Payment field. This could happen where an invoice that was paid over two or more payments has an allocation record removed via the Rectify allocations routine.
Purchase Processing — Account View: The Last Payment date has been added to the grid in the Account View and is also available on the Excel version of the report.
Customer Receipt Summary: A new report called ‘Customer Receipt Summary’ has been added to the Sales Ledger. It gives a summary of how long it’s taking over a specified period of time to receive full payment for billed invoices. The report can be sequenced by Account, Region, Territory and Type. Opera 3 users who use Credit Management can also sequence the report by Credit Management Group. The report is also available for Credit Management users from the Accounts and Transactions tabs.

Sales Processing: Account View: The Last Receipt date has been added to the grid in the Account View and is also available on the Excel version of the report.

Further Reports available in Excel: In order to assist Opera 3 users with the required Creditors Days calculation for the past 6 months, the details on the Creditors Analysis form that is loaded from Monitor Companies can now be exported to Excel. The Debtor Analysis equivalent is also available in Excel and the reports can also be exported at individual Customer or Supplier level.

Sales Transactions Fields: The new Last Receipt field is now available on the Sales Transactions fields in Reporter.

VAT and EC VAT: VAT relief on bad debts: The VAT Processing form now has an additional checkbox called ‘Bad Debt Relief’. The checkbox is only available for Home Sales and Home Purchase codes and when the checkbox is ticked on, Box 4 is ticked.
VAT Relief on Bad Debts must be processed through the VAT Return Adjustment form and the codes are not available in general Opera processing.

Service Items supplied by non‐registered EC suppliers subject to ‘Reverse‐Charge’: As per HMRC Notice 741A, supplies purchased from businesses that are not registered for VAT purposes in the country of supply should be treated as reverse charge items. This means that a VAT Rate percentage must be stored against codes with a Country Type of either Registered or Unregistered and VAT Transaction Type of “Unregistered EC Supplier”, resulting in Box 1 being available for selection.

BOM Processing: A new checkbox has been added to the BOM Processing form called ‘Dormant’ that can be selected to make an Assembly dormant if it has no Quantities or outstanding Works Orders present.

Payroll: Withdrawal of the Employer Alignment Submission (RTI): HMRC are withdrawing (retiring) the payroll RTI Employer Alignment Submission (EAS) from their online filing service. The EAS has effectively been redundant since RTI was first introduced back in 2013/14 and was only used in the first year of RTI. Consequently, the EAS has been removed from:

  • The Payroll RTI Submissions menu
  • The Payroll (RTI) ‘Submission Information’ form

End of the Automatic Enrolment Transitional Period: The transitional period for pension schemes with Defined Benefits (DB) ends on 30 September 2017. After that date, any employers who previously applied the transitional period will need to take action to ensure they comply with automatic enrolment law. Automatic enrolment processing has been amended to detect and warn if the employer is still (incorrectly) trying to use the transitional period after 30 September 2017.

Allow Unique Filename for NEST Pension Files: A new option at Payroll Pension Scheme level now gives NEST export files a unique filename when they are created. This will help users who, for example, forget to submit the current pay period’s file to NEST and then inadvertently overwrite/lose that file when they create the file for the next pay period; the new option will ensure that the file for the next period will have a different name to that used for the previous period, so
that files from previous pay periods will be available in case they’re needed again.

CRM: Sales Pipeline Management (SPM): The SPM Reorganise function: The SPM Reorganise function now allows the user to remove old and completed Activities and History records. Historic completed Helpdesk Calls and Sales Opportunities will also be tidied as part of the SPM Reorganise function. This will also enhance performance within CRM.

Obsolete Site Addresses: Obsolete Site Addresses can now be deleted.

Opera II (7.62) Release

11th Wednesday, 2017  |  Uncategorized  |   no comments

The new Opera II (7.62) release contains enhancements to help with Late Payment Reporting, legislative updates to the Payroll, further functionality in CRM and BOM Processing, and more. Changes are as follows:
Late Payment Reporting:

Purchase Payments: Invoice Payment Summary Report: To further help with reporting invoice payment trends, a report has been added to the Purchase Ledger that gives the required information in both number count and percentage terms that can be entered onto the relevant HMRC website for Late Payment Reporting. In addition, the report gives useful information on the number of invoices and credits raised in the period, whether they are fully paid etc. The report can also be sequenced by type.

Purchase Processing — Held invoices: The Held Invoices form now has a “Last Payment” field that can be edited for part‐paid Invoices.

Purchase Processing — Account View: The Last Payment date has been added to the grid in the Account View.

Customer Receipt Summary: A new report called ‘Customer Receipt Summary’ has been added to the Sales Ledger. It gives a summary of how long it’s taking over a specified period of time to receive full payment for billed invoices. The report can be sequenced by Account, Region, Territory and Type.

Sales Processing: Account View: The Last Receipt date has been added to the grid in the Account View.

Sales Transactions Fields: The new Last Receipt field is now available on the Sales Transactions fields in Reporter.

VAT and EC VAT: VAT relief on bad debts: The VAT Processing form now has an additional checkbox called ‘Bad Debt Relief’. The checkbox is
only available for Home Sales and Home Purchase codes and when the checkbox is ticked on, Box 4 is ticked.
VAT Relief on Bad Debts must be processed through the VAT Return Adjustment form and the codes are not available in general Opera processing.

Service Items supplied by non‐registered EC suppliers subject to ‘Reverse‐Charge’: As per HMRC Notice 741A, supplies purchased from businesses that are not registered for VAT purposes in the country of supply should be treated as reverse charge items. This means that a VAT Rate percentage must be stored against codes with a Country Type of either Registered or Unregistered and VAT Transaction Type of “Unregistered EC Supplier”, resulting in Box 1 being available for selection.

BOM Processing: A new checkbox has been added to the BOM Processing form called ‘Dormant’ that can be selected to make an Assembly dormant if it has no Quantities or outstanding Works Orders present.

Payroll:
Withdrawal of the Employer Alignment Submission (RTI): HMRC are withdrawing (retiring) the payroll RTI Employer Alignment Submission (EAS) from their online filing service. The EAS has effectively been redundant since RTI was first introduced back in 2013/14 and was only used in the first year of RTI. Consequently, the EAS has been removed from:

  • The Payroll RTI Submissions menu
  • The Payroll (RTI) ‘Submission Information’ form

End of the Automatic Enrolment Transitional Period: The transitional period for pension schemes with Defined Benefits (DB) ends on 30 September 2017. After that date, any employers who previously applied the transitional period will need to take action to ensure they comply with automatic enrolment law. Automatic enrolment processing has been amended to detect and warn if the employer is still (incorrectly) trying to use the transitional period after 30 September 2017.

Allow Unique Filename for NEST Pension Files: A new option at Payroll Pension Scheme level now gives NEST export files a unique filename when they are created. This will help users who, for example, forget to submit the current pay period’s file to NEST and then inadvertently overwrite/lose that file when they create the file for the next pay period; the new option will ensure that the file for the next period will have a different name to that used for the previous period, so that files from previous pay periods will be available in case they’re needed again.
CRM: Sales Pipeline Management (SPM):
The SPM Reorganise function: The SPM Reorganise function now allows the user to remove old and completed Activities and History records. Historic completed Helpdesk Calls and Sales Opportunities will also be tidied as part of the SPM Reorganise function. This will also enhance performance within CRM.

Obsolete Site Addresses: Obsolete Site Addresses can now be deleted.

 

Pegasus CIS Webinars

18th Friday, 2017  |  Uncategorized  |   no comments

Pegasus Software are running a series of free webinars to give you a taster of some of the huge benefits that can be achieved by using one of the UK’s leading construction products available in the marketplace today. Pegasus CIS is a whole suite of programs to control all aspects of contract costing from valuation to applications, through to purchasing, subcontracting and budgeting to give you an unparalleled level of control over every aspect of contact management.

Please find below Webinars schedule and topics covered.

To register your place, please email dawn@it-arc.co.uk or call 08444 434 766.

 

How to keep your data safe?

22nd Monday, 2017  |  Uncategorized  |   no comments

After the recent ransom attack on NHS data, we all need to feel safe! Suddenly, we started thinking that we should go back to remember the basics and revise the things we know and ensure that we apply them. So, what were the basics?

Well, lesson one: Keep your Windows Operating Systems up-to-date. The latest attack (Wannacrypt ransomware) could have been prevented if users applied Microsoft security updates of March 2017.

Lesson two: Always check that your anti-virus system is active, updated and in place. If you don’t know how to do that, there are engineers to help you set up and check the validity of your anti-virus system.

Lesson three: Always and always back up your data. If an attack happens, you are likely to lose your data.  The only way to recover your data is to restore the old one! Always check your back up system and restoration procedure.

Lesson four: Your password needs to be a strong one; i.e. a combination of symbols, letters, numbers and a minimum eight characters. No children’s, partners’ names or date of birth. They are easy to guess. Good practice, as well, is to change your password every 6 months.

Lesson five: We know that we shouldn’t open emails from people we don’t know, don’t we? If we suspect the email then we should delete it. We know that the troubled friend who is, out of the blue, emailing us to tell us that, he took a sudden trip to the other side of the world and needs help, is not genuine. And definitely the uncle who we never knew had died and left us millions is far from the truth. Don’t open any attachment or links if you are not sure of the source. Better, delete the email. To save your friends, call them to check they are okay and ask your relatives if the uncle is real.

From our experience in working over 20 years in the field, we know that viruses, hackers and ransom attacks do happen! But we also know that we can protect our data. Don’t take risks. If you need help or you need to discuss or set up your recovery plan we are happy to help.

Payroll 2017

13th Monday, 2017  |  Uncategorized  |   no comments

The Opera 3, Opera II and Online Filing Manager Upgrade releases cover the legislative changes required to complete the 2016/17 year end and to start the 2017/18 tax year.

Release numbers are as follows

  • Opera 3 (2.40)
  • Opera II (7.60)
  • Online Filing Manager (3.70)

Summary of changes

  • New Advanced Payments & Deductions report (Opera 3 only): The Advanced Payments & Deductions list is a new multi-period, multi-payment and deduction report that will assist you with new gender pay gap reporting requirements.
  • Payrolling company car benefits: The Full Payment Submission (FPS) in the 2017/18 tax year can include company car details if you want to payroll this benefit.
  • Apprenticeship levy: The way that the Government funds apprenticeships in England is changing in the 2017/18 tax year. Some employers will be required to pay a new apprenticeship levy. Funding for apprenticeships will also change.
  • P60 formats: These have been updated, and approved by HMRC.
  • Scottish Income Tax rates and bandwidths: The Scotland Act 2016 provides the Scottish Parliament with powers to set the income tax rates and bands that will apply to Scottish taxpayers.
  • PAYE, NI and statutory payments The rates, bandwidths and thresholds have been updated according to changes announced in the Autumn Statement.
  • Auto enrolment thresholds: These have been updated according to the changes announced by The Pensions Regulator.

For more information click here

 

Pegasus Business Cloud

4th Wednesday, 2017  |  Uncategorized  |   no comments

unlock your business

When you move to Pegasus Business Cloud, you can access a complete business solution online, at the office or on mobile devices, anytime, anywhere. And with your complete business solution online, you no longer need local servers, storage or networking, freeing up valuable office space, reducing associated costs, and eliminating security and back-up issues. All of these costs and security concerns are replaced with a simple monthly fee to access your online business solution.

Cloud computing means you no longer have to buy network hardware or software, these all become a service that you pay for on a monthly basis. With this online solution comes flexibility and adaptability, you can add users and applications at any time. Pegasus Business Cloud offers a way to modernise your business quickly, easily and cost effectively. It allows you to adapt to the changing nature of technology as we move to an ever increasingly mobile way of working, to give you a competitive advantage. So let’s have a look at what it means for business by staying still and not adopting a cloud solution.

The 5 biggest Costs of Failing to Move your Business over to the Cloud:

1. Increasing and on going cost of hardware

Managing and maintaining your own network or data centre can be very costly on an annual basis especially for support and maintenance contracts, hardware and software upgrades, admin, people costs, plus much more. These all add to the on going annual cost of managing your in house system, by removing these costs and replacing them with a cloud system, savings can be diverted to other areas of the business and can be used more productively.

2. Lack of competitiveness

In today’s 24/7 world where we live in an “everything on” environment, the need to respond quickly to any situation is essential. New competitors can appear virtually overnight, changing the way you have to do business and taking market share very quickly. Many of these businesses now use cloud platforms for their business in order to rapidly build IT, expand and add scale to gain market share or even new markets before slower competitors can react. The cloud’s ability to support these businesses growth plans is something that is becoming harder to ignore.

3. Preventing business growth

Businesses today are fast moving and acquisitive i.e. eager to buy up other companies, so the ability to manage mergers and acquisitions effectively is a challenge. Hardware, software and infrastructure can hinder this drive whereas the cloud offers a far superior, efficient and economical solution to smooth the transition.

4. Lack of disaster recovery planning

Its not a nice area to think about for a business but an on-premise system is potentially one fire or flood away from a disastrous position. Of course backups do help but they are only one part of the equation and a hosted cloud solution offers more business continuity. They offer recovery and fail-over capabilities that most companies cannot match independently and normally have restore services at another location to ensure that continuity. There are not many businesses that can afford to manage and maintain an IT system with that level of redundancy.

5. Mobile workforce

By moving to the cloud you are removing any barriers that the workforce may have gaining access to the system. Any employee with an Internet connection can access applications anytime, anywhere using mobile devices like tablets as well as conventional laptops. This adds to a company’s productivity and competitiveness by delivering a higher level of customer satisfaction than traditional on premise systems.

 

For more information about Pegasus Business Cloud  Click here

 

 

 

 

Upgrade Opera II offer: free AMC for a year*

11th Friday, 2016  |  Uncategorized  |   no comments

*The offer is available to Opera II customers with a valid AMC.
The offer is valid until 24 January 2017.

Upgrade Opera II to Opera 3stepping stones

Reasons to upgrade to Opera 3:

Make better business decisions.
With improved reporting in Opera 3, you can make better business decisions. Run multiple reports at the same time so you can now easily compare information from one report with the next. Need to do more data manipulation? Now you can with many Opera 3 reports outputting to MS Excel. Spend more time analysing and waste less time.

Enjoy a new user experience.
Opera 3 has a brand new user interface with a bright, fresh look and feel. The introduction of a ribbon bar navigation and custom designed icons make the user experience better.

Run business critical tasks at a convenient time.
The new Scheduler application allows you to run some of your Opera 3 tasks at a time that suits you. Schedule tasks such as period ends, system back up and tidy system files to run overnight or over the weekend so you do not disrupt the day to day running of your business.

Correct mistakes and keep track of them.
No one is perfect and we all make mistakes. You can now correct errors easily with the fully auditable Rectify Nominal Journal facility. A complete Nominal Journal may be re-posted to the correct Nominal Period, or individual lines can be amended and re-analysed to an alternative Nominal Account, with access to the 2 additional Nominal analysis codes included as standard in Opera 3.

Stay in the know with the Opera 3 Info Centre.
A brand new website is now available just for the Opera 3 user. This is a resource centre for your Opera 3 solution, with everything you need to know at your fingertips. What’s coming soon? Are there any special offers available? Get to know your solution better with Opera 3 Top Tips.

Get more help and work smarter.
The Opera 3 Help has been restructured and significantly enhanced to make adapting to your new solution easy. It now includes a What’s New section and a How To section. Each form has a Help button that opens the Help topic relevant to that form, so you don’t have to wade through mountains of information. Most Help topics include a Related Topics Help button.

Have more flexibility in Financials.
The Open Period Accounting facility gives you the option of keeping the Nominal Ledger open for posting transactions in the previous, current and up to the next three financial years. This makes the Nominal Ledger a far more powerful and flexible tool in which to analyse your financial data.

Enjoy better security for peace of mind.
With the introduction of password expiry in Opera 3, the potential for abuse of compromised passwords is limited to a specific period of time. When passwords are used, the number of days can be defined after which the user must change their password. Reduce your risk and keep your data safe.

Work faster and more easily.
Now with double click processing, you can have instant access to any notes or documents attached to an Account or transaction. This saves you lots of time searching and gives you the information you need at your fingertips. When you see the icon displayed, just double click. Plus, the mouse wheel navigation lets you scroll through your records with speed and makes it easy for users to find the record they need.

Other Enhancements.
Other enhancements include full integration with MS Office 2010; mouse wheel navigation to speed up your record searching: meaningful icons for Processing, Report and Analysis Bar for fewer keystrokes, less searching and better displayed results; and order of tabs can now be changed and the Favourites bar has been brought into the Opera 3 ribbon bar to improve access to the system.

For more details click here

Connecting your sales team on the road with your office

4th Friday, 2016  |  Uncategorized  |   no comments

If you have a sales team on the road, Pegasus Mobile Sales will be an invaluable tool for them to take sales orders on their mobile devices. The sales person can showcase products to the customer, take the order and send it securely back to the office to be authorised and uploaded into Opera 3 Sales Order Processing. With Pegasus Mobile Sales, the turnaround time between a customer placing an order and that order being processed is reduced significantly. This improves delivery and invoicing times, ultimately enhancing cashflow.

Processing orders in this way saves time and money and improves the customer’s experience of your company. For more information Click here